Bid Coordinator / Townsville QLD

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About the role

Hutchies is currently seeking a Bid Coordinator to become an integral part of our Townsville team in a full-time permanent role.

Reporting to the Team Leader, you will collaborate with key stakeholders to coordinate the bid process and produce winning submissions for our Townsville team.

Responsibilities

  • Prepare, organise, and format bid documents for EOIs and tenders, ensuring that they address client requirements, as well as Hutchies’ standards
  • Conduct research and analysis to understand project requirements, scope, timelines, and evaluation criteria
  • Collaborate with various teams, including estimating and project management, to gather essential information and data required for submissions
  • Draft and edit proposal content, including summaries, technical narratives, and pricing details, to effectively convey the company's capabilities and competitive advantage
  • Coordinate with the communication team to create visuals, charts, and graphics that enhance the visual appeal and readability of proposals
  • Ensure that all bid submissions meet compliance requirements and deadlines, including adherence to legal, financial, and quality standards
  • Manage the submission process, including printing, binding, and delivery of bid documents, either electronically or in hard copy
  • Maintain an organised database and library of related resources, templates, and frequently used content for future reference
  • Regularly review and assess the Team’s proposal process and suggest improvements to streamline and enhance the efficiency and effectiveness of bid submissions
  • Maintain document control for all tender documents, both internally and for documentation provided to subcontractors and suppliers, ensuring all parties have the most recent revision

Qualifications and experience

  • A Bid Coordinator with at least 2 years’ previous experience, preferably within the construction industry
  • An exceptional communicator, with a proven track record of winning bids
  • A team player that values strong stakeholder relationships
  • Skilled in writing compelling content, with a keen eye for detail
  • A self-motivated individual with ability to manage multiple bids concurrently and works well under pressure
  • Excellent experience using Microsoft Office including Word and PowerPoint to generate high quality submission responses consistently using Hutchies’ templates
  • Experience with the Adobe Creative Cloud suite (ie InDesign / Illustrator / Photoshop etc) a bonus but not essential

Agency submissions will not be considered for this position.

The Hutchies difference

Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio. 

We're not like other builders. Relationships are everything to us – whether it's with our people, our clients, or the local communities in which we live and work.

Exclusive benefits

As a Hutchies company member, you're not just part of a great work environment; you also get access to a bunch of perks. These include discounted personal travel and flights, savings on health insurance, and big discounts from top Australian retailers. Plus, we've got a calendar full of gatherings for social events, meetings, and conferences. And if you or your immediate family ever need support, our industry leading Employee Assistance Programs (EAP) are there to help.

A fair go for all

Hutchies is all about equal opportunities and embracing diversity. Our commitment to an inclusive, people focused culture isn't just talk — it's who we are. Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we're putting our values into action. So, whether you're part of our award winning Indigenous programs or advancing women in construction, you're part of a family that values long term relationships and community. We're not just building structures; we're building a workplace where everyone gets a fair go.

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